State Delegate Tips

Adapted from Catonsville Indivisibles website. Some dos and don’ts of constituent interaction. Note that these would also apply to congressional interactions.

DON’T

  • Be Aggressive. This is especially true if it is from a “faceless” organization where you don’t have a relationship.
  • Be Angry. Angry phone calls do not accomplish what you think they may accomplish.
  • Threaten not to vote for them. Rather word it as “I will remember your vote” or “I want to be able to vote for you in the future”.
  • Send in a form email.

DO

  • Create a relationship with the representative. This helps establish trust. You can do this over the phone or in person so they (and the staff) get to know you.
  • Organize and be prepared to explain your position and what you want.
  • Act and be professional.
  • Be specific with what you want. Telling the delegate to support wildlife is not helpful. Telling him to support a specific bill or a specific action such as “increase funding by X amount in Y area to support Z wildlife” is better.
  • Research! Know the details, including sponsor and co-sponsors.  For example, no need to aggressively write to a representative to support a bill if they are the sponsor.
  • Get the bill in before the session begins. Once the state session begins it is difficult to have the time to research, form an opinion on, gain support, and decide.

What Bills are important?

Often times during a legislative session many bills are proposed. It is still true that only a handful of them will ever become law. However, how can you tell which ones stand a good chance?

You don’t know for sure. However, you can get a feel for which one may be important (and thus have enough support) by looking at who proposed it and the committees they are on.

How to craft a good Email

Email is often the easiest way to get into contact with the delegate. The delegate, when an email is received, will place them into a folder or add them into a count (such as # for and # against). The delegate will often try to respond to each email. Though, your mielage may vary with other ones.

When crafting an email one should adhere to several guidelines:

  1. Keep it short. It should be a paragraph 5 to 6 sentences.
  2. If a bill number is known add it.
  3. Explain who you are.
  4. Say where you are from (best if you are a constituent, be clear that you are).
  5. Give your background.
  6. Explain why is it important to the district you live in. There should be a clear link to how it will affect the district.
  7. Be knowledable, personal, and thoughtful.
  8. When writing a subject line it should be short and to the point. Include a name and location. Add a Bill Number.

An example:

Subject line: John Smith | Arlington | Concern about wildlife | Bill#12345

Dear Del. _______,
My name is John Smith. I am a taxpayer and hunter living in Arlington, Virginia. The Northern Virginia area has several state parks, with major roads abutting them. There is a bill #12345 which seeks to limit the amount of deer a hunter can bag each season. According to ____ source, this will lead to an increase of the deer population. My wife works late and takes these roads home. I worry about an increase in motor vehicle accidents and injuries, which would lead to increased insurance costs for people living in the area. Please vote NO on the bill. Thank you.